Headers & Footers
A document that says what it is on every page is a document people trust. XPress puts your logo, your own words and the page number in the margins of every page, and can name the Confluence page each sheet comes from, so whoever picks up page 40 knows exactly where they are.
Where to set them
Section titled “Where to set them”They belong to a template, which is what makes them stick. Open the export settings, choose Manage → Templates and open Header and footer. The Header and the Footer are waiting there, each with Left, Center and Right, then Logo and Show page numbers, with a live preview beside them. The section appears for PDF templates, because an HTML export has no pages to print them on.
Set them once in a template your team shares, and every export made from it carries the same lines. See Export Templates.
To change the words or the page numbers for a single export without touching the template, use Adjust for this export. There, Header Text and Footer Text each have a Left, Center and Right box, and Page Numbers has its Position and its Style. The logo stays where the template puts it, and its box reads Kept for the site logo.
Three places in each band
Section titled “Three places in each band”The header runs along the top margin and the footer along the bottom, and each has three places: left, centre and right. Each place takes a line of its own.
Typical use: your logo on the left of the header and the page’s title on the right, then the company name and a classification along the bottom: Bytera · Internal, Draft, not for distribution, ISO 9001 controlled copy.
Leave a place empty and nothing prints there. Short lines read best: when all three are long, they share the width of the page and wrap.
Your logo in the header or footer
Section titled “Your logo in the header or footer”The mark that tells a reader whose document this is belongs on every page, not only the cover. Choose Logo in Header and footer, then Logo place: top or bottom, left, centre or right.
- Site logo prints your full logo.
- Site logo (compact mark) prints the compact version, which suits the narrow band when your full logo is wide.
Both come straight from Your Brand, so there is nothing to host and nothing to update in each template when the logo changes.
The logo takes its whole place. Words typed there do not print while the logo sits on them, and the designer shows that box greyed out with The logo takes this place. Move the logo, and the words come back.
It prints up to 8 mm tall, keeps its proportions, and comes out smaller in a narrow margin. Below 6.6 mm of margin there is no room for it, and the designer tells you so. If your site has no logo uploaded yet, the place stays empty, just as it does on the cover. A logo you host at a web address is for the cover page only.
The logo prints exactly as its file is drawn, empty space included. If the file leaves room around the mark, that room shows in the margin as well, so crop the file close to the mark and it lines up with the words beside it.
Lines that write themselves
Section titled “Lines that write themselves”A header typed out in full is right on the day it is written. Q3 Report - Engineering is wrong the moment the quarter turns, and wrong in every template anyone copied from it.
So type a placeholder instead and XPress fills it in when the document is made:
| Placeholder | Becomes |
|---|---|
{title} |
The document’s title, the same on every sheet: your cover title, or the first page’s title when there is no cover |
{page-title} |
The title of the Confluence page this sheet comes from. On the cover and the contents page, the document’s title |
{space} |
The space the export was made from |
{date} |
The date it was exported, as 2026-08-25 |
{page} |
The number of the page it is printed on |
{pages} |
How many pages the document has |
Click one under the header or the footer and it drops in wherever you were typing. A footer
reading {space} · {date} on a template your whole team shares gives every document a correct
dateline without anybody typing one, and the preview shows you exactly what it will say.
{title}, {space} and {date} also work in the watermark and in the file name -
{title} {date} names your downloads so they sort themselves. In a watermark, a long title is
cut short with an ellipsis, so the words around it stay whole and easy to read.
The same title names the document itself: a PDF opens with it in the reader’s window bar and a document manager indexes on it, and an HTML export uses it for the browser tab. Nothing to switch on - it is the cover’s title, or the first page when there is no cover.
File names keep the script they were written in: a space called Ürün Yönetimi, 製品ドキュメント or Отчёт downloads under that name, not a transliteration of it. Characters a filesystem reads as structure - slashes, colons, quotes - become underscores.
The date is in UTC, and deliberately written the same way round everywhere. A document is
often read a year later, in another country, by somebody working out whether it is the
current one; 03/04/2026 cannot be read at all under those conditions.
The page title on every sheet
Section titled “The page title on every sheet”A long document is easier to find your way around when every sheet says where you are. Put
{page-title} in the header or footer and each sheet carries the title of the Confluence page
it comes from, on every sheet of that page, however long it runs. Pair it with {title} and a
header reads Customer Handbook · Returns and refunds, the way a printed manual does. The
designer’s preview shows each sample page with its own title.
The cover and the contents page belong to no single page, so there {page-title} prints the
document’s title instead, and a header never trails off into nothing.
A page that is only a title opens its section on the same sheet as the page that follows it, so that sheet carries the following page’s title.
Page numbers
Section titled “Page numbers”Turn on Show page numbers and choose a Page number position: top or bottom, left, centre
or right. The format is current / total, so page 3 of a 12-page document reads 3 / 12.
Page number style writes them as 1, 2, 3, i, ii, iii or I, II, III. The style applies
to {page} and {pages} too, wherever you typed them, so a document never counts in two
styles. While {page} or {pages} is in use, Page number style stays on offer even with the
page numbers off.
The count starts on the first sheet, so the cover and the contents page are counted too.
Bound documents: Inside and Outside
Section titled “Bound documents: Inside and Outside”A document printed on both sides and bound should keep its header in step with the binding. Switch on Mirror the margins for double-sided printing (see Page Layout) and the header and footer follow: whatever sits on the left or the right, words, the logo or the page number, trades sides on every other page. The centre stays where it is.
While the margins mirror, the designer names the side places Inside and Outside: inside
is the bound edge, outside is the edge a reader’s thumb finds. Page 1 is the right-hand page of
an open book, so its inside is on the left. Put the page number or {page-title} on the outside
and it is the first thing a reader sees when leafing through.
A cover with nothing in its margins
Section titled “A cover with nothing in its margins”A cover carries its own title. A running header repeating it above, and a page number below, is what makes a document look like a printout rather than something that was designed.
In a template with a cover page, switch on Leave the cover’s margins empty. The first sheet gets no header, no footer, no logo and no page number; everything from the second sheet on is unchanged.
Leaving room for them
Section titled “Leaving room for them”Headers and footers print inside the margins. If your margins are tight the text sits very close to the content, and at zero it has nowhere to go. Around 15-20 mm top and bottom is comfortable, and gives a logo its full height. See Page Layout.
A few combinations that work
Section titled “A few combinations that work”| For | Header | Footer | Numbers |
|---|---|---|---|
| Branded report | Logo left, {page-title} right |
Company · Internal centre | Bottom right |
| Internal document | {title} centre |
Company · Internal centre | Bottom right |
| Dated record | {title} centre |
{space} left, {date} centre |
Bottom right |
| Bound manual, mirrored margins | {title} inside, {page-title} outside |
Compact logo centre | Bottom outside |
| Formal handbook | Logo left, {title} right |
(empty) | Bottom centre, I, II, III |
| Signoff copy | CONFIDENTIAL centre | Reviewer: ____ left | Bottom right |
| Reference tables | (empty) | (empty) | Bottom right |
What is not supported
Section titled “What is not supported”- Different words on odd and even pages. With mirrored margins the left and right places trade sides, but every page says the same thing.
- A running head from the headings inside a page.
{page-title}names the Confluence page; a heading halfway down it does not change the header. - Numbering that starts again after the cover. Page numbers count every sheet from the first.
- An image other than your site’s logo. A logo you host at a web address goes on the cover page.
- The name of whoever ran the export. On our list; tell us at support@bytera.tech if you want it sooner.
- Export Templates - where these settings live.
- Your Brand - the logo and typefaces your header and footer wear.
- Page Layout - paper size, orientation, margins.